1. General provisions
1.1. The procedure of the Academic Council of the Dmytro Motornyi Tavria State Agrotechnological University (hereinafter – the University) is established in accordance with the University Statute.
1.2. The Regulation determines the procedure for preparing and conducting meetings of the Academic Council of the University, the procedure for consideration of issues and decision-making, and the procedure for exercising the supervisory functions of the Academic Council.
1.3. The Academic Council of the University holds a meeting on the general rule in the building of the Main Building No. 1 of the University in a small conference hall (Melitopol city, Bogdan Khmelnitsky avenue, 18).
1.4. Meetings of the Academic Council are conducted in the state language.
1.5. The Academic Council meetings are open, except as provided for in this Regulation.
1.6. Representatives of the faculties, the staff of the administration, representatives of NGOs, students, and the media can be invited to the meeting. The presence of persons in respect of which the issue of assigning a scientific rank or election to a post is considered obligatory.
1.7. Closed meetings of the Academic Council for the consideration of separately identified issues may be conducted by the decision of the Academic Council.
1.8. The chairman of the meeting informs the members of the Academic Council about the invited persons present at the meeting of the Academic Council.
1.9. The organizational, documentary, informational, material and technical and financial support of the Academic Council is carried out by the University’s rectorate.
2. Organization of the work of the Academic Council and preparation of meetings
2.1. The Academic Council implements its functions through meetings. Meetings are regular and extraordinary. Meetings of the Academic Council may be solemn.
2.2. The regular sessions of the Academic Council are held on a monthly basis (except for July – August) on the last Tuesday and start at 14 o’clock. If the last Tuesday of the month falls on a non-working or holiday day, the date of the next meeting is determined by the chairman of the Academic Council.
2.3. Registration of the members of the Academic Council taking part in the meeting is carried out by the secretary of the Academic Council.
2.4. Extraordinary meetings of the Academic Council are held to resolve issues identified by the University Charter. The date, time and place of extraordinary meetings is determined by the chairman of the Academic Council.
2.5. The secretary of the Academic Council shall personally inform each member of the Academic Council about the date, time, venue and agenda of extraordinary meetings not later than 2 days prior to the meeting.
2.6. The regular sessions of the Academic Council are held in accordance with the calendar plan of the Academic Council.
2.7. Ordinary meetings of the Academic Council shall be held in accordance with the agenda formulated by the secretary of the Academic Council in accordance with the calendar plan of the work of the Academic Council approved at its meeting.
2.8. The agenda includes the relevant sections:
– personnel issues;
– the main questions (including scientific reports and reports);
– current issues.
2.9. The agenda of the next meeting shall be submitted by the secretary of the Academic Council no later than 2 days before the meeting. The chairman informs about changes in the agenda of the meeting at the opening of the meeting.
2.10. Preparation of scheduled issues at the regular meeting of the Academic Council is carried out by the commissions of the Academic Council, the list and the personal membership of which is approved by the Academic Council, or temporary committees specially created for consideration of certain issues.
2.11. Documents prepared for consideration by the Academic Council on the main issues are: a certificate, appendices to it, draft resolution of the Academic Council, if necessary, the conclusion of the commission on the recommendation of the Academic Council to consider the issue if it was not previously included in the plan of meetings of the Academic Council. The documents must be signed by the persons who prepare the consideration of the issue for the meeting of the Academic Council. In case of making a draft decision, the implementation of which affects the expense and / or revenue part of the estimate, it is accompanied by a financial and economic justification.
2.12. The training of personnel issues is carried out by the heads of departments and other structural subdivisions of the University.
2.13. Materials for replication shall be submitted to the secretary of the Academic Council by the persons responsible for preparing the issue for the meeting of the Academic Council, not later than 5 working days before the next meeting.
2.14. The secretary of the Academic Council provides:
– preliminary dispatch of project materials to the next meeting of the Academic Council members of the Academic Council. The heads of departments ensure the transfer of these materials to the members of the Academic Council – elected representatives from their departments;
– replication of materials to the next meeting and transfer them to the members of the Academic Council together with the agenda of the next meeting.
3. Holding meetings of the Academic Council
3.1. The reason for the absence of a member of the Academic Council at the meeting may be the following reasons: the execution of the order of the Academic Council, business trips, temporary disability, vacation, as well as other grave circumstances.
3.2. The meeting of the Academic Council opens, leads and closes the chairman of the Academic Council (Rector of the University). In the absence of him – a member of the Academic Council, authorized by the chairman of the Academic Council.
3.3. Presiding at a meeting of the Academic Council:
– adheres to the provisions of the University Charter and this Regulation and takes measures to comply with all those present at the meeting;
– reports on the results of the registration of the members of the Academic Council and the number of members of the Academic Council not present at the meeting for valid reasons;
– opens, leads and closes the meeting;
– provides the word for the report (co-report), questions, speech, announcing the next speaker;
– if necessary, take measures to maintain order at the meeting of the Academic Council;
– arranges the consideration of issues in accordance with this Regulation;
– announces the results of the voting and the decision;
– exercises other powers in accordance with the provisions of this Regulation.
3.4. The chairman of the meeting of the Academic Council has the right:
– to make proposals on procedural issues regarding the course of the meeting;
– to combine discussion of several related issues of the agenda;
– summing up discussion of issues;
– to ask clarifying questions to the speaker at a meeting;
– read out or entrust the first vice-rector (other vice-rectors) to voice written proposals and other documents on the issue under discussion;
– exercise other powers in order to effectively conduct the meeting.
3.5. The procedure for discussing issues at a meeting of the Academic Council includes:
– report of the member of the Academic Council on the subject under discussion, the question to the speaker and answers to them;
– co-report of the chairman (representative) of the commission of the Academic Council, if it follows from the nature of the issue under discussion; question to the co-replicant and answers to them;
– speeches of the members of the Academic Council;
– guest appearances, if provided by the process of preliminary preparation of the question.
Proposals of the members of the Academic Council regarding the editing of the texts of draft documents, expressed during the discussion and accepted by the Academic Council, are documented by the secretary of the Academic Council and taken into account in the final version of the text of the document.
3.6. The approximate duration of the discussion of the issue is determined in the agenda, the rules for the report and the co-report, as well as for the speeches of the members of the council in the discussion of the matter, shall be specified at the meeting and approved by open vote.
3.7. Decisions of the Academic Council shall be taken by open or secret ballot in the order determined by this Regulation.
3.8. An open vote is carried out by lifting a hand.
3.9. After the end of each vote, his results are announced by the chairman of the Academic Council.
3.10. The secret ballot is carried out by filing a ballot.
3.11. If the method of voting is not determined by law or by the Charter of the University, the Academic Council adopts a procedural decision to determine the type and method of voting.
3.12. The secret ballot is controlled by the secret ballot, which is elected from the members of the Academic Council by open voting.
3.13. The head of the counting commission reports on the results of the secret vote, which are recorded in the protocol. The protocol is signed by all members of the commission and approved after the announcement of the results by the Academic Council through an open vote.
3.14. Decisions of the Academic Council are resolutions, resolutions, appeals, applications, as well as procedural and other decisions, which are entered into the minutes of meetings of the Academic Council.
3.15. The minutes of the meeting of the Academic Council shall be signed by the chairman (chairman) and the secretary of the Academic Council.
3.16. Decisions of the Academic Council, adopted in accordance with the established procedure, are put into effect by the orders of the rector. The orders of the rector, which are introduced into the decision of the Academic Council, are communicated personally to each member of the Academic Council.
3.17. The minutes of the meetings of the Academic Council with the relevant materials are stored in the secretariat of the Academic Council for 2 years, after which they are transferred in the archive to the University in accordance with the established procedure.
3.18. The rules of the Academic Council of the University are approved at the meeting of the Academic Council. Changes to the Regulations are introduced on the initiative of the chairman of the Academic Council, the secretary of the Academic Council and commissions. Changes to the Regulations are approved by the decision of the Academic Council.